Tournament Event Team Leader

Slo-Pitch Ontario (SPO) is a non-profit association that has governed and promoted the sport of slo-pitch in Ontario since 1982. We are committed to delivering professionally organized tournaments and providing an exceptional experience for our players, officials and participating teams.

Position Overview

Slo-Pitch Ontario is seeking an experienced and motivated Tournament Event Team Leader to oversee the operation of our tournaments in the London and Brampton areas from May through September.

The successful candidate will be responsible for leading an Event Management Team and ensuring the complete execution of assigned tournaments, from initial preparation and setup through championship games, awards presentations and final cleanup.

This is a hands-on leadership position requiring strong organizational skills, sound decision-making and the ability to manage multiple responsibilities in a fast-paced sporting environment.

Key Responsibilities

• Team Leadership and Management
• Lead and supervise the Event Management Team at assigned tournaments.
• Establish staff schedules and assign individual responsibilities.
• Conduct pre-event meetings to ensure all team members understand their duties.
• Ensure adequate staffing throughout each tournament.
• Monitor team performance and provide direction and support when required.
• Maintain a professional and positive working environment.

• Tournament Planning and Preparation
• Work closely with SPO administration to review tournament schedules, formats and operational requirements.
• Coordinate facility arrangements, equipment, supplies, signage and tournament materials.
• Ensure all necessary preparations are completed before each event.
• Confirm staffing requirements and coordinate with umpires, volunteers and facility representatives.
• Develop an operational plan for each assigned tournament.

• On-Site Tournament Operations
• Assume overall responsibility for the successful execution of assigned tournaments.
• Supervise tournament setup, team registration and event headquarters.
• Ensure games begin on schedule and tournament operations run efficiently.
• Oversee the recording of scores, standings and playoff schedules.
• Coordinate with the tournament Umpire-in-Chief.
• Manage weather delays, scheduling adjustments and unexpected operational challenges.
• Ensure all SPO tournament policies and procedures are followed.

• Communication and Problem-Solving
• Serve as the primary on-site contact between the Event Management Team and SPO administration.
• Maintain regular communication with the CEO/Director of Operations.
• Address operational questions and concerns from teams, officials and facility representatives.
• Make timely decisions to maintain tournament operations.
• Report significant incidents and refer disciplinary matters to the appropriate SPO officials.

• Post-Tournament Responsibilities
• Oversee championship games and award presentations.
• Supervise the teardown and cleanup of tournament facilities.
• Ensure all equipment, supplies and materials are accounted for and returned.
• Submit tournament results, incident reports and required financial documentation.
• Provide SPO administration with a post-event report outlining tournament performance, challenges and recommendations.

Qualifications and Experience

• Previous experience managing sporting events, tournaments or event staff.
• Strong leadership, organizational and communication skills.
• Knowledge of slo-pitch and tournament operations is preferred.
• Ability to make independent decisions and resolve problems under pressure.
• Experience coordinating staff, volunteers and multiple event activities.
• Ability to work independently while maintaining effective communication with SPO administration.
• Reliable transportation and willingness to travel to assigned tournament locations.

Authority and Accountability

• The Tournament Event Team Leader will have the authority to direct event staff, assign responsibilities and make day-to-day operational decisions.
• The Team Leader will report directly to the SPO CEO or designate. Major financial commitments, disciplinary decisions and significant changes to tournament formats will require approval from SPO administration.

Our Expectations

• The successful candidate will take complete ownership of assigned tournaments, ensuring that every event is properly staffed, professionally managed and successfully executed from start to finish.
• The Team Leader must be prepared to take initiative, solve problems and provide the leadership necessary to deliver a positive tournament experience for everyone involved.

Working Conditions and Compensation

• This is a seasonal position from May through September, with most tournaments taking place on weekends. Friday evening availability and occasional weekday preparation may be required.
• The successful candidate must be available to travel to tournament locations in the London and Brampton areas.
• Compensation details will be discussed during the interview process and tailored to the successful candidate’s experience and qualifications.

How to Apply

Interested applicants are invited to submit their résumé and a brief cover letter outlining their relevant event management and leadership experience.

Tom Buchan Slo-Pitch Ontario Email: [[email protected]](mailto:[email protected])