Coordinator, Administration and Governance Liaison

Lacrosse Canada is the national governing body for lacrosse in Canada, dedicated to the development, promotion and growth of the sport across the country. Working in collaboration with its provincial and territorial members and partners, Lacrosse Canada supports athletes, coaches, officials and the broader lacrosse community from grassroots participation through to high-performance and national team programs.

With a proud history and deep connection to Canada’s national summer sport, Lacrosse Canada is committed to creating a safe, inclusive and high-quality sport environment while supporting the continued growth and success of lacrosse nationally and internationally.

Who we are looking for

Coordinator, Administration and Governance liaison

Lacrosse Canada is seeking an organized, proactive and highly dependable Administration and Governance Liaison Coordinator to provide administrative support to the organization and serve as the primary administrative liaison with its Board of Directors.

This is a hands-on role for someone who enjoys keeping things organized, anticipating needs and making sure the details are taken care of. As the main administrative resource for the Lacrosse Canada office, the successful candidate will support day-to-day operations while helping ensure effective communication, coordination and information flow between management and the Board.

The position is hybrid, with an office currently based in Oshawa, Ontario. The successful candidate must live within reasonable commuting distance of the office and be available to work on-site regularly, as needed.

Office Administration and Organizational Support

• Serve as the primary administrative resource for the Lacrosse Canada office.
• Coordinate day-to-day office administration and ensure the efficient functioning of the office.
• Manage general correspondence, inquiries, mail and administrative requests.
• Coordinate meetings, calendars, appointments and internal scheduling as required.
• Prepare agendas, documents, presentations, correspondence and other administrative materials.
• Maintain organized electronic and physical records and filing systems.
• Coordinate travel arrangements, accommodation and meeting logistics when required.
• Support the organization of staff meetings, events and other organizational activities.
• Assist management with administrative projects and follow-up on key action items.
• Liaise with external suppliers, partners and service providers.
• Support general office purchasing, supplies and administrative expenses.
• Identify opportunities to improve administrative processes, organization and efficiency.

Board and Governance Support

• Act as the primary administrative liaison between management and the Lacrosse Canada Board of Directors
• Coordinate Board and committee meeting schedules and logistics.
• Prepare and distribute Board meeting agendas, packages and supporting documentation;
• Attend Board meetings as required and prepare (or arrange for preparation via minutes service) accurate meeting minutes.
• Maintain Board and committee records, resolutions, minutes and governance documentation.
• Track Board decisions, action items and follow-ups.
• Maintain the annual governance calendar and help ensure key governance deadlines and requirements are addressed.
• Coordinate Board member onboarding and maintain current Board information and records;
• Support the planning and administration of the Annual General Meeting and other governance meetings.
• Facilitate timely and professional communication between Board members and management.
• Support the maintenance and organization of governance policies, bylaws and related documentation.

Conditions

• Ability to work occasionally during weekends.
• Occasional travel within North America to attend meetings or events.
• Occasional international travel may be required to support executive team.
• Must reside in the Greater Toronto Area.
• Full Time, Permanent
• The Administrative and Governance Liaison Coordinator reports to the CEO, COO, and Board President.
• Salary range $55,000 – $65,000. A comprehensive benefits package will be offered as part of the compensation package.

Who you are

• 5-7 years’ experience in administration, executive support, office coordination, governance support or a related role.
• Strong organizational and time-management skills with exceptional attention to detail.
• The ability to manage multiple priorities and follow through on commitments.
• Professionalism and discretion when handling confidential or sensitive information.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to work effectively with senior leaders, Board members, staff and external partners.
• Confidence working independently and taking initiative.
• Strong proficiency with Microsoft Office.
• Experience preparing meeting agendas, minutes and Board materials is considered a strong asset.
• Experience working within a not-for-profit, sport or member-based organization is an asset.
• Bilingualism in English and French (asset)

This application deadline may be extended at the discretion of Lacrosse Canada. We thank all candidates in advance. We will however, contact only those selected for an interview.